What are the best AI Meeting Assistants?
The simple concept of an “AI meeting assistant” would be unheard just a few years ago. AI has come a long way in a short space of time, and even so just in 2024. We’re not quite at the peak either, so early adoption means that it can only get better and better. We may as well make the most of the technology, right? And to do so, let’s dive into the wonderful world of AI meeting assistants.
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Table of Contents
Using AI to take notes in meetings?
Believe it or not, the secret to our success in navigating the wilds of workplace evolution has a humble hero at its core: meeting notes!
Yes, those diligent little scribbles and typed tidbits that captured every “aha!” and “uh-oh” have guided us from chaotic confabs to streamlined symposiums. They’ve been the unsung organizers in the background, selling yellow and pink notepads, making sure every brilliant idea (and occasional blooper) didn’t slip through the cracks. Coming up with the perfect framework for taking notes at meetings became a science.
Meeting notes have quietly revolutionized our meetings… and for over a century nothing changed (apart from the typewriter that made notes clearer and the computer that made them editable and easily shareable), until quite recently as recordings were made possible and accessible via the major video conferencing apps, and advances in NLP (Natural Language Processing) brought us transcriptions and further content analysis.
Enter the AI Meeting Assistant.
What is an AI Meeting Assistant?
AI meeting assistants are artificial-intelligence powered virtual assistants – some say they’re just a productivity tool… We believe they’re much more.
Think Siri or Alexa, but less annoying. They are the natural evolution of what’s known as workplace automation and collaboration tools, drawing on advances in artificial intelligence and machine learning.
Early meeting solutions focused merely on scheduling and reminders, but modern AI assistants have expanded their scope considerably. They now offer a range of advanced AI features, such as transcription, summarization of transcripts, extracting key insights, AI voice generator capabilities, and supporting the full lifecycle of a meeting, from scheduling to post-meeting analysis and training purposes of the entire team.
They help in organizing meetings by suggesting optimal times for all participants and integrating seamlessly with organizational calendars. During meetings, they offer real-time transcription and highlighting services.
Post-meeting, AI meeting assistants continue to add value with speaker analysis, with note-taking capabilities valuable to all meeting participants, tracking the completion of action items, facilitating follow-ups, and even suggesting further meetings if necessary. There is also the chance to now use the AI to ask questions across all meetings, building bigger insights from what has been said across multiple hours, weeks, days, months and more. And for those in sales, you can even have active coaching while on a sales call, making sure you get close to a deal as possible.
The purpose of an AI meeting assistant is to streamline the meeting process and help users be more productive and effective in their meetings. That means you can spend less time in meetings – and more time being creative!
AI Meeting Assistants Glossary
- Meeting platform – Aka video conferencing tool such as Google Meet, Zoom or Microsoft Teams.
- Meeting recording – Meeting assistants are known for keeping a record of your meeting. This can either be done with a video + audio file or in some cases just the latter.
- Transcriptions – Turning video to text was the hype of the 2010s and the reason some early meeting recorders became popular.
- Transcription accuracy – Human transcription accuracy is usually higher than 95%. Most of the meeting recorders out there have a meeting accuracy of over 90%. Complex nuances and individual projects are still geared towards human transcribers for better results. This is changing though.
- Key moments – Usually important moments during a meeting that are worth highlighting and summarizing. Capturing key moments of meetings has become a must-have feature for meeting assistants.
- Action items – Specific critical tasks that are agreed upon during a meeting to be completed by designated individuals or groups, usually derived from the discussion points and decisions made during the meeting. Each action item typically includes a clear description of the task, the person or team responsible for completing it, and a deadline for when the task should be accomplished.
- Conversation Intelligence – The capability of AI systems to understand and engage in human-like dialogue during meetings. It can be anything from interpreting speech or text inputs, recognizing different speakers, understanding context, and responding in a way that is relevant and helpful.
- Meeting notes – The generation of automated meeting notes is a vital application of conversational intelligence. AI tools automatically capture and transcribe the discussions during a meeting, identify key points, decisions, and action items, and organize this information into concise, easily readable notes. This functionality allows participants to focus on the conversation without worrying about note-taking. In recent months, AI-generated meeting notes have evolved to a point where they can be customized to highlight specific topics or keywords and are searchable, making it easier for attendees to retrieve information post-meeting.
- Meeting summaries – The ability to ask an AI model anything about an existing meeting or set of meetings has become more popular with recent the increase in AI accuracy and progressive drop of costs that allow for more data to be computed and fed into AI models.
- Sentiment analysis – Sentiment analysis is a technique used in natural language processing (NLP) and AI to determine the emotional tone behind a body of text. This capability allows computers to understand the attitudes, opinions, and emotions expressed in spoken or written language. Sentiment analytics is a widely debated topic due to the fact that AI systems are still unreliable and can’t account for cultural differences, complex narrative nuances, wit or irony – all part of what makes us humans after all! To avoid the rapid expansion of such analysis into fields such as employee evaluation, sentiment analysis has been forbidden in the EU through the EU AI Act.
2024: The year of Conversation Intelligence
2024 has been labelled as “The Year of Conversational Intelligence,” marking a significant milestone in how artificial intelligence shapes human communication, conversations, and interaction, especially in business and customer service sectors.
Throughout 2024, the impact of conversation intelligence has become increasingly visible. Businesses have adopted AI-driven assistants not only to handle customer inquiries more efficiently but also to provide a more personalized experience. Assistants with AI features are now capable of interpreting nuances in customer speech, recognizing emotional undercurrents, and adapting responses accordingly. This has enhanced customer satisfaction and loyalty, as interactions become more akin to those with skilled human representatives.
The rise of conversational intelligence has transformed internal business practices – more specifically on the Meeting assistants and collaboration tools space, where these systems started to be equipped with sophisticated AI capabilities are now becoming standard in corporate environments.
They streamline meeting processes by automatically generating minutes, tracking action items, and even suggesting agenda points based on discussion patterns. This frees up human participants to focus on more strategic decision-making and creative tasks, significantly boosting productivity.
Why Should We Use AI Meeting Assistants?
Like with everything, AI automates and optimizes meetings to make them more effective and productive for us measly humans.
By leveraging conversation intelligence, AI meeting assistants enhance these virtual interactions by analyzing meetings in real-time, tracking speaker talk time and sentiment, and providing key metrics and insights to improve your team’s productivity and collaboration.
Additionally, AI meeting assistants offer a comprehensive meeting recap, including an in-depth analysis of participants, the amount of time they spoke during the meeting, a comparison of all the participants, and a recap of the key information like metrics and dates from the meeting.
How Can Product Teams Use AI for Meetings?
Product teams can utilize an AI meeting assistant in various ways:
- Improved scheduling and reminder management: There will be fewer calendar conflicts and more accurate insights into who is attending a meeting, ensuring comprehensive coverage for all your meetings.
- Enhanced collaboration: With well-documented meetings, everyone stays in the loop – even if they weren’t in the call
- Insights and recommendations: Finetune a sales pitch, or get an idea of whose voice is least heard in meetings.
- Improved productivity: With less time spent on manually taking notes, or relocating an insight in 2-hour recordings, you’ll have more time for the work that really matters.
- Sentiment analysis: When talking to users or clients, this kind of decoding can give insight into the user’s moods by considering emotional cues you may have missed.
- Meeting minutes and action item tracking: Why stay organized when an AI assistant can do that for you?
How Can it Benefit User Researchers?
Most importantly, an meeting AI assistant can help user researchers in all the points mentioned above – such as saving time, improving productivity and enhancing collaboration.
However, an AI meeting tool can also help UX researchers collate their user research by analyzing large amounts of qualitative data in mere moments. It can identify themes and patterns in user behavior, helping the user researcher uncover insights that may have otherwise gone unnoticed (or taken ages to collect). This includes identifying key discussion points that are crucial for understanding user feedback and behavior.
In short, AI can do a lot of complex things in a much shorter space of time.
Choosing the Right AI Meeting Assistant
Before we delve into the list of AI meeting assistants, it’s worth noting that most AI meeting assistants, including those we’ll discuss, offer features such as live meeting transcription, accuracy and robustness of transcriptions, summarizing meetings, deriving insights from text, and handling administrative tasks like scheduling, agenda preparation, transcribing, following up on action items, and gathering feedback.
This simply isn’t feasible… yet. Importantly, these assistants seamlessly integrate with popular video conferencing tools, enhancing Microsoft Teams meetings, Zoom, and Google Meet with capabilities like transcribing, recording, and generating meeting summaries specifically for Microsoft Teams meetings.
Be aware that AI meeting tools, while clever, often fail to read between the lines or struggle to pick up on irony. They’re not perfect. They also don’t know which details might be especially important to you and your organization.
This is why we always recommend using a meeting recorder app to combine the best of both worlds.
With that out of the way, the pick for the best meeting assistants will depend entirely on your needs. We’ve broken the list up into categories:
- Best at recording meetings
- Best at transcribing meetings
- Best at taking meeting notes
- Best at generating meeting summaries
- Best at integrating with other tools
Best at training your sales team
There will be some overlap, because some AI meeting assistant will be the top tool for multiple use cases.
We recommend jumping to the section of interest, based on your primary needs for an AI meting tool. Among the top picks, users can find ‘free meeting assistant’ options that offer valuable features without any cost.
Alternatively, if you had a particular tool in mind, jump to The Top Contenders for Best AI Meeting Assistant. Here we break down all the tools into a short and sharp summary, with links to other articles for reference.
"The tools and technologies we’ve developed are really the first few drops of water in the vast ocean of what AI can do."
Jump to section
Best Meeting Assistant for Recording Meetings
Similarly to transcription capabilities, recording meetings has become table-stakes with most players offering recording features. We still feel it is important to understand what to look for and where most players differ in their meeting recording offering.
Recording features you should look out for:
- Meeting allowance (minutes/number of meetings)
- Ability to upload existing meetings
- Storage capacity
- Storage duration
- Platforms supported
- Ability to record multiple meetings at the same time.
- Ability to download recordings
- Ability to capture slides
- Check who viewed your recording
From the AI Meeting Assistants we’ve analysed here are the main differences found:
Best Meeting Assistant for Transcribing Meetings
Transcribing and recording meetings are table-stakes features. However, not all meeting assistants offer the same.
Transcription features you should look out for:
It’s important to understand what to look for:
- Transcribe in multiple languages
- Splits transcript by speaker
- Identify speakers automatically
- Transcribe with high accuracy (>90%)
- Edit transcriptions
- Add custom vocabulary
- Downloadable transcripts
- Shareable transcripts
- Create clips from transcripts
From the AI Meeting Assistants we’ve analysed:
- Otter falls short by just providing English transcription and not identifying speakers automatically. Fathom only offers 6 languages as opposed to over 30+ languages offered by tl;dv.
- Only tl;dv, Fathom and Grain offer video clips from transcripts.
Fathom got its hype and was coined as the “free notetaker”. We were curious about how it stacked up against tl;dv when used by teams, and were left with a bit of disappointment…
Best AI Meeting Assistant for Note Taking
While meeting recordings and transcriptions are table-stakes, recent advances in AI really brought some changes to the note-taking world, allowing for an ever-growing sophistication on the ability to use AI to take and process meeting notes.
Here’s what you should look out for when comparing AI Meeting Assistants on their note-taking capabilities.
Note-taking features you should care about
- Capture moments during meetings.
- AI Notes by covered topic.
- Ability to identify questions.
- Ability to identify action items/next steps.
- Ability to assign action items to people.
- Custom AI Notes (notes segmented by your criteria of choice).
- Ability to tag people in notes.
- Ability to add manual notes.
- Ability to add comments to existing notes.
Here’s what came out from our analysis:
- Each and every platform offers AI generated meeting notes.
- You can’t customise AI notes in Fathom, every other platform allows for some sort of customisation although you can’t customise AI notes in Grain on their free plan.
- Question detection is not available on Fireflies free plan. Every other platform offers it.
- Fathom and tl;dv let you capture moments during meetings. Fathom however let’s you share these moments during the meeting, while tl;dv makes them available post call.
Best AI Meeting Assistant for Meeting Summaries
Meeting Summaries are the next level of meeting notes you can expect from an AI Meeting Assistant.
While with AI Meeting Notes, you can generate structured notes from your meetings, with AI Meeting Summaries you can create concise reports of your meetings based on specific prompts or templates. Here is where most Meeting Assistants differ on their offering.
Meeting Summary features you should care about
- Ask AI anything about your individual meetings.
- Ask AI about other meetings in your organization.
- Generate reports on multiple meetings at the same time.
- Schedule reports to run at pre-determined times.
- Receive AI Summaries in your tool stack (Slack, CRM, Notion, etc).
Here’s what came out from our analysis:
- Fathom doesn’t offer meeting summaries.
- Sybill generates post meeting summaries.
- Grain lets you ask their AI anything on individual meetings but nothing at scale.
- Otter let’s you ask anything about individual meetings or your whole meeting library, similarly to a chatbot.
- tl;dv goes a step beyond and let’s you filter your organization’s meeting library and ask AI to report on anything you’d like on a subset of meetings.
- Additionally, tl;dv let’s you schedule any report to run at a set cadence (i.e. every week, every X days) and covering all meetings, within that period, that match your filters (see screenshot below). Reports can be automatically sent to Slack, CRM, Notion and virtually any app via Zapier.
All in all, we found tl;dv to offer a more complete combination of summarization and automation features, letting you create an entire workflow around your meetings like no other.
Best AI Meeting Assistant for Integrating With Your Tool Stack
Recording, transcription, note-taking and summary generation are all great features, when you have the ability to do something with them.
If they just live on yet another platform, then they’re pretty much an added overhead and a burden on your workflow.
Integrations solve this, by placing your assistant’s output in the tools you already work with.
What should you care about when evaluating integrations with an AI Meeting Assistant?
- Availability in free plans
- Popular tools vs unknown tools
- Number of integrations
- Sharing meeting outputs (recording, notes, summaries) directly with integrations
Here’s what we’ve learned from each of our AI Meeting Assistants:
- tl;dv offers Slack and email integrations on their free plan plus over 6000 apps are accessible via Zapier and everything can be shared automatically (think recordings, transcription, notes and summaries). Fireflies has similar capabilities, however the lack of automated workflows prevents integrations to fully operate without manual intervention.
- Fathom must be the poor cousin on this analysis. Despite offering a native CRM integration on their free plan, they have just a handful of apps they can integrate to, limiting the overhead one needs to make sure meeting outputs end up where they should.
- Grain has a complete set of integrations (some native too!) similarly to tl;dv or Fireflies – however nothing can be found on the free plan. Zero. Nada. Niente.
- Sybill’s efforts focus on integrating directly with Gong or Chorus. Apart from that they offer email, Slack and CRM integrations. We felt some knowledge resource app like Notion could have deserved some attention here. No Zapier/Make integrations were found either here.
Best AI Meeting Assistant to Help You Coach Your Sales Team
The future of meeting assistants is to leverage their interpretation capabilities into helping you deliver a better meeting outcome.
Such capabilities are particularly interesting for Sales Managers and Customer Success leads. These teams’ meeting interactions are highly connected to revenue generation, thus any sort of process improvement that can improve overall meeting performance is regarded highly by revenue leaders.
The next iteration of these tools is already here, offering features such as speaker analytics, playbook monitoring and uncovering improvement opportunities.
Currently there are already a couple of players investing in this, such as tl;dv with their Business plan features (ability to measure each meeting agains custom or common frameworks like BANT or MEDDIC, or highlighting objection handling improvement opportunities), Gong or Sybill (in depth insights on speaker performance)
The Top Contenders for Best AI Meeting Tools
If you are more interested in a particular meeting tool then below, we explore some of the leading alternative AI meeting assistants in the market, including Fireflies, Fathom, Sybill, Grain, Gong, Avoma, Clari, Tactiq, Gemini, Clova, Otterm Read.ai, and Chorus.
These super quick reference guides are designed to give you the “top line” details and easily identify if the AI meeting tool is worth exploring further for your needs.
Each of these tools brings something unique to the table, and understanding their strengths, weaknesses, and key features will help you make an informed decision.
Fireflies: The Customizable Note-Taker
Fireflies.ai is a very popular AI meeting assistant, in part to it having very customizable note-taking features. It works well with a lot of the popular video conferencing platforms like Zoom, Microsoft Teams, and Google Meet, making it a go-to tool for many businesses. It has a free tier, and is quite good for general meetings rather than a specialist.
Key Features:
- Customizable Notes: Tag specific parts of the conversation and highlight key moments.
- Action Item Tracking: Automatically detects action items during meetings.
- Multi-Language Support: While strong in English, it supports multiple languages for transcription.
Pros:
- Easy-to-use interface with powerful search capabilities.
- Integrates well with CRM systems like Salesforce.
- Offers a free tier with basic features.
Cons:
- The free plan has limited functionality.
- Lacks advanced AI-driven insights compared to competitors like tl;dv, Gong or Avoma.
Is Fireflies the Best AI Meeting Assistant?
Fireflies is an excellent tool for teams needing reliable transcription and customizable note-taking. However, if advanced AI insights or deeper analytics are crucial for your team, it might not be the best fit.
Check out our tl;dv vs Fireflies article, or other Fireflies alternatives.
Fathom: The Simplified Note-Taker
Fathom is known for its straightforward approach to meeting note-taking, with a strong focus on simplicity. It’s particularly popular among teams that don’t need the complexity of more advanced AI meeting assistants.
Key Features:
- Real-Time Note Taking: Captures key points and summarizes discussions.
- Simple User Interface: Intuitive design with minimal setup.
- Speaker Identification: Differentiates speakers during meetings.
Pros:
- Straightforward and easy to use.
- Affordable pricing with a free plan.
- Integrates well with popular video conferencing platforms.
Cons:
- Lacks advanced features of tools of a similar price point.
- Limited customization options for notes and summaries.
- Not ideal for sales
Is Fathom the Best AI Meeting Assistant?
Fathom is great for teams that need a simple and affordable note-taking tool. However, its lack of advanced features and integrations means it may not be the best choice for organizations seeking more robust capabilities
Check out our tl;dv vs Fathom article for a more in-depth look, or Fathom alternatives.
Sybill: The Focused Sales Assistant
Sybill is designed with sales teams in mind, offering features that help analyze conversations, track performance, and improve sales pitches.
Key Features:
- Sales-Focused Analytics: Tracks metrics like talk-to-listen ratio.
- CRM Integration: Sybill easily integrates with CRM systems like Salesforce.
- Follow-Up Automation: Generates follow-up emails and action items based on discussions.
Pros:
- Tailored specifically for sales teams.
- Offers actionable insights for improving sales performance.
- Strong CRM integration.
Cons:
- Limited appeal outside of sales teams.
- Can be expensive for small teams.
Is Sybill the Best AI Meeting Assistant?
For sales teams, Sybill’s targeted features make it an excellent choice. However, its specialized focus might not make it the best option for broader business use. It can be a bit patchy as well, and not the most intuitive. It also bases its “coaching” on a lot of sentiment analysis, which doesn’t necessarily take into account things like cultural differences and neurodiversity.
Check out our tl;dv vs Sybill article for a more in-depth look, or Sybill alternatives.
Grain: The Collaborative Note-Taker
Grain enhances collaboration by making it easy to share and edit meeting notes across teams. It’s well-suited for organizations that prioritize collaborative decision-making.
Key Features:
- Collaborative Editing: Multiple users can edit and annotate notes in real-time.
- Video Highlighting: Create and share video clips of key meeting moments.
- Searchable Transcripts: Quickly find specific moments in meetings.
Pros:
- Excellent for collaboration.
- Video highlighting for capturing key moments.
- Strong integration with Slack and other tools.
Cons:
- Lacks advanced AI features.
- Can be overwhelming for users needing only basic transcription.
Is Grain the Best AI Meeting Assistant?
Grain is good for teams that do a lot of collaboration remotely. However, for those requiring automation and advanced AI insights, tools like Gong or tl;dv may be better options.
Check out our tl;dv vs Grain article for a more in-depth look, or Grain alternatives.
Gong: The AI Sales Powerhouse
Gong is one of the most advanced AI meeting assistants available, particularly for sales teams. It offers deep insights into sales conversations using AI to analyze every aspect of a meeting.
Key Features:
- Conversation Intelligence: Analyzes sales conversations in detail.
- Pipeline Management: Identifies deals at risk and provides recommendations.
- Performance Analytics: Tracks individual and team performance.
Pros:
- Extremely powerful AI-driven insights.
- Seamless CRM integration.
- Provides actionable recommendations for improving sales performance.
Cons:
- High cost, which might be prohibitive for smaller businesses.
- Steep learning curve due to its complex features.
Is Gong the Best AI Meeting Assistant?
For large sales teams needing deep insights, Gong is likely the best option available. However, its high cost and complexity might not suit smaller teams or non-sales-focused organizations. It’s a huge price and a bit commitment for something that is dedicated to a single area of business.
Check out our tl;dv vs Gong article for a more in-depth look, or Gong alternatives.
Modjo: The AI-Powered Sales Performance Enhancer
Modjo is a fairly powerful AI tool tailored specifically for sales teams. It helps them enhance performance through conversation analysis. It integrates with most major CRM platforms and video conferencing tools, providing teams with valuable insights to improve sales strategy and execution.
Key Features:
- Conversation Analysis: Tracks and analyzes sales conversations, identifying key moments for coaching.
- Sales Performance Insights: Provides detailed insights on sales performance based on meeting transcripts.
- CRM Integration: Syncs with popular CRM platforms like Salesforce and HubSpot.
Pros:
- Specialized for sales teams looking to improve performance.
- Intuitive interface with actionable insights.
- Real-time coaching tips during meetings.
Cons:
- Focused primarily on sales, less suited for general business meetings.
- Limited multilingual support compared to competitors.
Is Modjo the Best AI Meeting Assistant?
Modjo is a great fit for sales teams that need to optimize performance and coaching. If your team requires a general-purpose meeting assistant, better options may exist. However, for sales-specific needs, it’s one of the top contenders.
Check out our tl;dv vs Modjo article for a bit more insight, or alternatively our review and Modjo alternatives.
Avoma: The All-in-One Meeting Assistant
Avoma is an all-in-one meeting assistant, offering features like simple transcription, meeting management, collaboration, and AI-driven insights.
Key Features:
- End-to-End Meeting Management: From scheduling to post-meeting analysis.
- AI-Driven Insights: Includes sentiment analysis and speaker tracking.
- Collaboration Tools: Facilitates team collaboration with shared notes and task assignments.
Pros:
- Comprehensive feature set.
- Strong AI capabilities.
- Excellent for managing all aspects of meetings.
Cons:
- Can be overwhelming due to the sheer number of features.
- Higher cost compared to simpler tools.
Is Avoma the Best AI Meeting Assistant?
Avoma is perfect for teams needing an all-in-one solution. However, its complexity and cost might make it less suitable for smaller teams or those with simpler needs.
Check out our tl;dv vs Avoma article for a more in-depth look, or Avoma alternatives.
Clari Copilot: The Revenue Operations Specialist
Clari is a revenue intellifence platform with AI meeting assistance, helping organizations optimize revenue operations by providing insights into sales and customer interactions.
Key Features:
- Revenue Operations Optimization: Analyzes sales meetings to optimize revenue.
- Pipeline Management: Provides forecasts and identifies risks.
- Collaboration Tools: Shared notes and insights across teams.
Pros:
- Strong focus on revenue optimization.
- Comprehensive sales process insights.
- Direct impact on revenue growth.
Cons:
- Primarily focused on sales and revenue, limiting broader appeal.
- High cost, especially for smaller organizations.
Is Clari Copilot the Best AI Meeting Assistant?
For large sales and revenue operations teams, Clari is really good. However, its narrow focus and cost make it less suitable for non-sales teams. It’s more of a revenue intelligence and operations tool than an actual AI meeting assistant.
Check out our tl;dv vs Clari Copilot article for a more in-depth look, or Clari Copilot alternatives.
Jiminy: The Sales-Focused AI Meeting Assistant
Jiminy is designed to assist sales teams in improving conversations by capturing key moments and providing detailed follow-ups. Its AI-driven insights help sales professionals close deals more efficiently by focusing on essential parts of the meeting.
Key Features:
- Sales Call Analysis: Records and analyzes sales calls, pinpointing critical discussion points.
- Follow-up Assistance: Automatically generates follow-up notes and suggested next steps for each meeting.
- Performance Tracking: Helps sales leaders monitor and improve team performance over time.
Pros:
- Tailored for sales teams, improving closing rates.
- Simple interface that’s easy to navigate.
- Integrates with CRM tools and video conferencing platforms.
Cons:
- Not ideal for non-sales-related meetings.
- Lacks advanced multilingual support.
Is Jiminy the Best AI Meeting Assistant?
Jiminy is perfect for sales teams looking to streamline follow-ups and improve deal closures. However, if you’re looking for a general-purpose AI meeting assistant, there are better alternatives. But for sales-related tasks, it’s an excellent tool.
Check out our tl;dv vs Jiminy article for more insight, or our review and Jiminy alternatives.
Tactiq: The Affordable Note-Taker
Tactiq is a budget-friendly AI meeting assistant offering basic transcription and note-taking features, making it ideal for small teams or startups.
Key Features:
- Basic Transcription: Accurate transcription with search and edit options.
- Note Sharing: Easily share notes and transcripts with team members.
Pros:
- Affordable with a free plan.
- Simple to use with minimal setup.
- Essential features for basic meeting needs.
Cons:
- Limited advanced features and AI-driven insights.
- No video recording or advanced collaboration tools.
Is Tactiq the Best AI Meeting Assistant?
Tactiq is great for small teams on a budget. However, for more advanced needs, tools like tl;dv or Gong offer more comprehensive features.
Check out our tl;dv vs Tactiq article for a more in-depth look, or Tactiq alternatives.
Gemini: The Emerging AI Meeting Assistant
Google’s Gemini is a new entrant in the AI space, primarily designed for generative AI tasks. While it holds potential for future applications in meeting analysis, it currently lacks the specialized features found in more established AI meeting assistants.
Key Features:
- AI-Driven Capabilities: Focuses on generative AI, with potential for integration into meeting tools.
- Integration with Google Suite: Works seamlessly with Google’s ecosystem, though its meeting-specific features are still developing.
Pros:
- Strong integration with Google suite tools.
- Potential for future meeting-specific AI features.
Cons:
- Relatively new and untested in the meeting assistant domain.
- Lacks specialized meeting analysis features compared to dedicated tools like Gong or tl;dv.
Is Gemini the Best AI Meeting Assistant?
At present, Gemini is not the best choice for those seeking a dedicated AI meeting assistant. While it may develop more capabilities in the future, currently, tools like tl;dv or Gong offer far more comprehensive features for meeting analysis and collaboration
Check out our tl;dv vs Gemini article for a more in-depth look.
Otter: The Reliable Transcription Tool
Otter.ai is one of the most popular AI-powered transcription tools, known for its ability to convert spoken conversations into text with decent accuracy. It’s widely used in education, journalism, and corporate settings where straightforward transcription is needed.
Key Features:
- Real-Time Transcription: Captures and transcribes spoken words in real-time, allowing users to see the text as they speak.
- Collaboration Tools: Users can highlight, comment, and share notes with team members directly within the platform.
- Searchable Transcripts: Offers a powerful search function to quickly locate specific parts of the conversation.
Pros:
- Easy to use with an intuitive interface.
- Integrates with platforms like Zoom and Google Meet.
- Offers free and premium plans, catering to different levels of need.
Cons:
- Accuracy can vary, especially with overlapping dialogues or strong accents.
- Lacks advanced AI-driven insights like sentiment analysis or conversation intelligence.
- Only supports English, which may limit its utility for international teams.
Is Otter the Best AI Meeting Assistant?
Otter would make a really solid choice for teams or individuals who need reliable and straightforward transcription services. However, for those looking for more advanced features like AI-driven insights or multilingual support, other tools like tl;dv are probably going to be a much more useful alternative. Otter has always been a bit notorious for struggling with
Check out our tl;dv vs Otter article for a more in-depth look, or Otter alternatives.
Clova: The AI Assistant with Multilingual Capabilities
Clova, developed by Naver and now under the Line Corporation, is an AI assistant with robust capabilities in natural language processing, especially in East Asian languages. It’s designed to handle a variety of tasks, from simple transcription to more complex AI-driven functions, and is particularly strong in multilingual support.
Key Features:
- Multilingual Transcription: Supports a wide range of languages, with a particular emphasis on East Asian languages.
- Voice Recognition: High accuracy in recognizing and transcribing speech in supported languages.
- Integration with Line: Natively integrates with the Line app, making it a convenient tool for users within the Line ecosystem.
Pros:
- Strong support for East Asian languages.
- Integrates well with other Line services.
- Offers both basic and advanced features depending on user needs.
Cons:
- Primarily focused on the Asian market, which might limit its appeal elsewhere.
- Less known in Western markets, leading to fewer third-party integrations.
- Lacks some advanced AI-driven meeting insights found in tools like tl;dv or Avoma.
Is Clova the Best AI Meeting Assistant?
For users located in Korea, or another part of East Asia, or those needing strong multilingual support, Clova is an excellent option. However, for global teams looking for more advanced AI meeting features and broader integration capabilities, tools like tl;dv or Gong might be more suitable. tl;dv in particular offers language support as well.
Check out our article for a more in-depth look at Clova alternatives.
Read.ai: The Conversational Intelligence Specialist
Read.ai is focused on enhancing meeting productivity by providing deep conversational intelligence. It helps teams analyze communication patterns and gain insights into meeting effectiveness, making it a powerful tool for organizations looking to optimize their meetings.
Key Features:
- Conversation Intelligence: Analyzes meetings to provide insights on engagement, sentiment, and participation.
- Real-Time Feedback: Offers live feedback during meetings, helping participants stay on track and ensuring productive conversations.
- Integrations: Works well with popular video conferencing platforms, offering enhanced meeting analysis.
Pros:
- Provides actionable insights based on meeting data.
- Helps improve meeting effectiveness with real-time feedback.
- Strong focus on enhancing conversational dynamics.
Cons:
- More focused on conversational analysis than basic transcription.
- Can be a lot to learn for users not familiar with AI-driven tools.
- Limited appeal for teams that don’t require deep meeting insights.
Is Read.ai the Best AI Meeting Assistant?
Read.ai is really good at in providing detailed conversational intelligence, making it a strong choice for teams that need to optimize meeting effectiveness. However, for those who need simple transcription or broader AI functionalities they may be disappointed.
Check out our tl;dv vs Read.ai article for a more in-depth look, or Read.ai alternatives.
Winn: The Cheeky AI Sales Assistant (With One Big Flaw)
Winn is a sales-focused AI meeting assistant designed to capture important sales moments and offer real-time insights. However, some significant issues make it less competitive, especially for teams needing video recording capabilities.
Key Features:
- Real-Time AI Insights: Tracks conversations in real-time, offering insights to sales reps during calls.
- Sales Coaching Features: Highlights key moments to help managers coach their teams effectively.
- Detailed Reporting: Offers post-meeting analytics to track performance and improvement areas.
Pros:
- Provides advanced AI insights for sales coaching.
- Real-time guidance during sales meetings.
- Useful for teams needing detailed analytics and coaching feedback.
Cons:
- Does not record meeting videos, unlike other competitors, limiting its functionality for reviewing meetings.
- More focused on sales coaching, making it less versatile for other types of meetings.
- May require manual processes for follow-ups and lacks features like automatic video archiving.
Is Winn the Best AI Meeting Assistant?
Winn is ideal for sales teams that need real-time coaching, but the lack of video recording is a major flaw, making it unsuitable for teams that rely on recorded meetings. For a more versatile tool with video capabilities, alternatives like tl;dv are likely a better choice.
Check out our tl;dv vs Winn article for more insight, or our review and Winn alternatives.
Supernormal: The Smart Note-Taker with Task Management
Supernormal is ideal for teams needing an easy way to capture notes and manage follow-ups. It focuses on automatically detecting key tasks during meetings, helping teams stay on track and ensuring no important details are missed.
Key Features:
- Automatic Note-Taking: Records notes from meetings and highlights action points.
- Task Tracking: Automatically assigns follow-ups for efficient task management.
- Tool Integration: Connects with platforms like Google Meet, Zoom, and Slack.
Benefits:
- Reduces the time spent on manual note-taking and organizing tasks.
- Works with well-known project management tools.
- Simple to use, even for those less familiar with tech.
Drawbacks:
- Fewer advanced AI insights compared to more specialized tools.
- Doesn’t offer in-depth sales-related analytics.
Is Supernormal the Right AI Meeting Assistant for You?
Supernormal suits teams looking for fast, efficient note-taking and task tracking. If your priority isn’t deep AI insights or analytics, it’s a solid choice for general meetings.
Check out our tl;dv vs Supernormal article for more information.
Chorus: The AI-Powered Sales Assistant
Chorus is an AI-powered meeting assistant designed specifically for sales teams. It offers advanced features that help sales teams analyze conversations, track performance, and improve their sales processes.
Key Features:
- Conversation Intelligence: Uses AI to analyze sales conversations, providing detailed insights into what works and what doesn’t.
Deal Tracking: Helps sales teams track deals and identify potential risks, offering recommendations for next steps.
Coaching Tools: Provides tools to help sales managers coach their teams, using data from sales conversations to identify areas for improvement.
Pros:
- Tailored specifically for sales teams with actionable insights.
- Integrates seamlessly with CRM systems to ensure that meeting data is used effectively.
- Offers coaching tools to help improve team performance.
Cons:
- Limited appeal outside of sales teams; its features are highly specialized.
- High cost, which might be prohibitive for smaller teams or organizations.
- Can be complex to set up and use, especially for teams unfamiliar with AI-driven tools.
Is Chorus the Best AI Meeting Assistant?
For sales teams, Chorus is one of the best options available, providing deep insights and tools specifically designed to improve sales performance but with a slightly lesser tag than Gong. However, for organizations outside of sales, or those with broader business needs it might not be enough. It also requires a fairly intense sign up length as well.
Check out our article for a more in-depth look at Chorus alternatives.
While there are many more AI meeting assistants out there, we try and keep up-to-date on as many as possible.
Whatever your needs and requirements though there is likely a tool that will be the ultimate best meeting assistant for you and your needs.
Rewatch: The Video-Centric Meeting Assistant (Being Sunsetted)
Rewatch was once a popular option for teams needing video recording and meeting organization, especially for distributed teams. However, with Atlassian’s decision to sunset the platform and integrate its features into Loom, Rewatch is no longer a dependable solution for future use.
Key Features:
- Previously offered: Video recording, sharing, and searchable archives, but these features will soon be unavailable.
Pros:
- Once useful for teams focusing on video content management.
Cons:
- Being discontinued, so it’s not a stable choice going forward.
Is Rewatch the Best AI Meeting Assistant?
As Rewatch is being phased out, it’s not advisable to rely on it anymore. Alternatives like tl;dv provide similar functionality without the risk of discontinuation.
Check out our tl;dv vs Rewatch article for more insight, or our review and Rewatch alternatives.
The Best AI Meeting Assistants (Comparison Table)
| Tool | Free Plan | Records Video | Transcripts | Non-EN Lang. | Basic Notes | Advanced Notes | Basic CRM | Adv. CRM | Zapier Integration | Playbook Scoring | Objecting Handling | EU AI Act | EU Servers | AI Meeting Insights | Bot Personalization | GDPR Compliant |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
tl;dv |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
|
Fireflies |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
X |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
|
Fathom |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✓ |
✓ |
✓ |
✗ |
✓ |
|
Sybill |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
|
Grain |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✗ |
✓ |
|
Gong |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✓ |
✗ |
✓ |
|
Modjo |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Avoma |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Clari Copilot |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
|
Jiminny |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✓ |
✗ |
✓ |
|
Tactiq |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Google Gemini |
✗ |
✗ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✗ |
✓ |
|
Otter |
✓ |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Clova |
✓ |
✗ |
✓ |
✓ |
✗ |
✗ |
✗ |
✗ |
✗ |
✗ |
✗ |
✓ |
✗ |
✗ |
✓ |
✓ |
|
Read.ai |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✗ |
✗ |
✓ |
✗ |
✗ |
|
Winn.ai |
✗ |
✗ |
✓ |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
|
Supernormal |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Chorus |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✓ |
✗ |
|
Rewatch |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✗ |
✗ |
✓ |
✗ |
✓ |
What is the Best AI Note Taker?
Choosing the right AI Meeting Assistant is about understanding your specific needs and how different tools can meet them.
For Advanced Automation and Integration
If your priority is automating meeting workflows to uncover trends and integrate these insights directly into your existing tools, then tl;dv is the ideal solution.
Not only does it record, transcribe, and summarize your meetings across major platforms like Zoom, Google Meet, and Microsoft Teams, but it also offers seamless integration with over 5,000 other tools via Zapier.
This makes it incredibly effective for teams who need to streamline their workflow and enhance productivity through better use of meeting insights.
For Basic AI Insights Without Video Recording
For those who want the benefits of AI-driven insights but don’t need video recording capabilities, Otter is a great choice.
However, it’s worth noting that Otter lacks video recording features.
If video recording is important to you, tl;dv remains a top contender as it offers comprehensive video capturing alongside its other features.
For Customizable Note-Taking
If your main concern is having tidy, customizable notes from your meetings, Fireflies should be added to your toolkit along with tl;dv and Otter. Fireflies is designed to provide customizable meeting notes, enhancing the organization and retrieval of meeting information.
For Basic Meeting Notes Template Use
For those who prefer simplicity and are satisfied with a standard meeting notes template without needing deep integration or advanced features, tools like Sybill and Fathom are sufficient.
These tools provide basic functionalities that cover essential needs without the complexity of more advanced platforms.
In conclusion, your choice in an AI Meeting Assistant should align with your specific needs—whether that’s deep integration and advanced automation with tl;dv, basic AI insights with Otter, customizable notes with Fireflies, or straightforward template use with Sybill and Fathom. Each tool has its unique strengths and is best suited for different types of users and requirements.
