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tl;dr: Which Gemini Meeting Notes Alternative Should You Use?
- For teams that want to reuse their meetings, tl;dv is the strongest alternative to Gemini’s notes. It records the call, writes notes into your CRM, and topped every language benchmark I’ve published. It’s hosted in the EU too.
- For free notes and nothing else, Fathom is the closest swap. Unlimited recordings, kept indefinitely.
- For sales coaching, tl;dv’s Business plan includes playbook coaching for $29 a seat. Avoma goes deeper, at $48 a seat with its coaching add-on, and Gong is the enterprise option.
- If you already pay for Google Workspace and only need recaps of internal Meet calls in one language, Gemini’s notes will do the job. In my testing, they were patchy, so check them before you rely on them.
Every price, plan limit and feature below was checked against each vendor’s own site in early October 2026.
I’ve been looking into Gemini meeting notes alternatives for several years now. It’s built into every paid Google Workspace I have, and yet it’s not something I ever choose. This year, when I ran Gemini through my transcription accuracy benchmarks, I remembered why. It wasn’t even convenient. It had trouble switching on, then it would switch itself off, so I had to rerun tests. And because every set of notes ends up as a separate Doc in my Google Drive, keeping track of them became a complete administrative horror show.
And that’s the thing with Gemini’s notes in 2026. Being bundled into Workspace is why so many teams use them, and I think it’s also why they lag. As a Google feature, it feels like it relies on the brand more than on product innovation, and the results showed it: Gemini came last in two of my language benchmarks, in French and Spanish.
The limits show up when you need the detail: a manager asking why the CRM wasn’t updated after a sales call, or a “what did they actually say?” with no recording to check.
This list covers the Gemini alternatives that can do that job. I write for tl;dv, which is on the list, so every entry says where each tool is weaker, tl;dv included.
Where Do Gemini’s Meeting Notes Fall Short?
The biggest issue with Gemini’s meeting notes is that they’re a Google Doc, one per meeting, saved to the organizer’s Drive and attached to the Calendar event.
Ultimately, Gemini’s notes are a summary of the meeting, not an accurate record of it. “Take notes for me” doesn’t record the call. Recording and transcription are separate Meet features with their own switches, so if nobody turns them on, the notes are all you’ve got.
There are typically five jobs people want a meeting tool to do:
- Recording: none from the notes feature itself. You need Meet’s separate recording switch, on a plan that includes it.
- Transcripts: Meet does do transcripts, but they can be a bit 50/50, and the notes only cover eight languages, one per meeting.
- CRM workflows: there’s no native sync. There is a Gemini HubSpot connector, but it’s read-only, so getting notes into a deal means building it yourself in Workspace Flows or Zapier.
- Search: each meeting is its own Doc, so there’s no meeting library to ask a question across a month of calls. You can try asking Gemini, but when I’ve used it, it’s not been great.
- Coaching: don’t even think about it. It doesn’t exist.
It’s plan-gated as well. The organizer of a call needs an eligible Workspace edition or Google AI plan, and admins can switch it off.
One thing has changed this year. Since August 2026, Gemini can take notes for in-person meetings and for Zoom and Teams calls, started from the Google Meet app. It listens through your phone or laptop’s microphone rather than joining the call, so telling everyone it’s running is up to you.
For more on how Gemini’s notes work, see our Gemini meeting notes review.
How Do the Gemini Meeting Notes Alternatives Compare?
Each of the eight Gemini meeting notes alternatives can transcribe your calls, so the differences are really in how they capture the call, what you get on the free plan, and how far their CRM sync goes. Only three of the eight say they train their own AI models on customer data: Fathom, Otter and Granola.
| Herramienta | Grabar vídeo | Plan gratuito | Paid from (USD) | Sincronización CRM | Trains on your data |
|---|---|---|---|---|---|
| Gemini notes | No, needs Meet recording | Ninguno | Included in eligible Workspace plans | Read-only HubSpot connector | No |
| tl;dv | Sí | Grabaciones ilimitadas, que se guardan durante 3 meses | 18 | Writes to CRM fields from Pro | No |
| Fathom | Sí | Unlimited recordings, kept indefinitely | 16 | Notes, fields on Business | De-identified data, opt-out |
| Lee sobre la IA | Yes, playback on Enterprise | 5 meetings a month | 15 | Notas | Opt-in only |
| Fireflies | Yes, on paid plans | 400 minutes of storage | 10 | HubSpot fields on Business | No |
| Otter | No | 300 minutes a month | 8.33 | Insights, custom fields | De-identified data |
| Compañeros de | Sí | 5 recordings in total | 7 | Notes and tasks | No |
| Granola | No | 30 days of history | 14 (monthly) | Notas | Anonymized data, opt-out |
| Avoma | Sí | Ninguno | 19, plus add-ons | Fields with an add-on | No |
Paid prices are per user per month, billed annually, checked on each vendor's site in early October 2026.
I’d normally include a language column, but six of the eight vendors give different language counts on different pages of their own site, so I can’t tell you what the real figure is. The list starts with tl;dv because it covers all five jobs, most of them from its Pro plan. The rest run from the easiest Gemini swap to the most specialist.
How I checked these tools
- The shortlist is the eight tools that Claude, ChatGPT and Perplexity all named when asked about Gemini alternatives in fresh chats in October 2026.
- Every price, plan and feature comes from the vendor's own pricing page or help docs, checked in early October 2026.
- Accuracy results come from tl;dv's published language benchmarks. tl;dv runs them, outputs are scored blind by two LLMs and a native speaker, and they score more than word error rate, which doesn't capture everything that matters in multi-speaker meetings (von Neumann et al., Morris, Maier and Green).
1. tl;dv: The Strongest Pick for Reusing Your Meetings
Best for: sales, customer success and research teams who want to search, analyze and act on their meetings across Meet, Zoom and Teams.
tl;dv is the best choice for leaving Gemini because you can actually do something with the meeting afterwards. With the five jobs that we need Gemini to cover, you can do most of these from the $18/month Pro plan. It’s also the only tool with published, tested accuracy results across several languages.
What it adds over Gemini:
- Recording: Bot recording on every plan, including the free, as well as bot-free (audio only). Gemini’s notes come without any kind of recording.
- Transcripts: it came out on top in my published French, Portuguese, Italian and Spanish benchmarks, all of which included Gemini. In Spanish, it was the only tool to follow a speaker switching from Castilian Spanish into Catalan, which Gemini doesn’t support.
- CRM workflows: On the Pro level, you can map note sections directly into HubSpot and Salesforce fields. Gemini’s HubSpot connector can only read.
- Search: global transcript search is available on every plan, plus AI questions across multiple meetings. Gemini gives you one Doc per meeting.
- Coaching: Talk time, monologues and filler words from Pro, and there’s also playbook monitoring and objection handling available on Business at $29 a seat. Gemini has zero coaching whatsoever.
Donde se queda corto:
- On the free plan, data is kept for 3 months, and recordings cannot be downloaded, whereas Gemini’s notes do stay in your Drive as your own.
- AI questions across multiple meetings are capped at 5 on Free and Pro.
- HubSpot field mapping supports text properties only.
Data and privacy: tl;dv is hosted and stored in the EU, and like Google with Workspace data, no customer data is used to train its AI.
Price: free, or Pro from $18 per seat per month billed annually ($29 monthly). Business is $29 per seat billed annually ($39 monthly).
2. Fathom
Best for: people who want free AI notes with a recording behind them.
Fathom is a pretty good light replacement for Gemini’s notes, and on its free level, unlimited recordings are kept indefinitely on any meeting platform. What it does add over Gemini is a recording and full transcript of every call, HubSpot and Salesforce sync on each plan, and search across calls.
Donde se queda corto:
- It was actually less accurate than Gemini in Italian, finishing in last place behind it. It also came last in Finnish and Russian, and all of its Finnish summaries came out in English.
- Through its MCP server, search read titles and summaries only, so a word left out of the summary returned nothing. Read the Fathom MCP test
- Google says it doesn’t train on Workspace data. Fathom trains its own models on de-identified customer data by default, with an opt-out.
- CRM sync logs a note by default. Filling CRM fields needs the Business plan.
Price: free, or Premium from $16 per month billed annually ($20 monthly). Superhuman acquired Fathom on 14 September 2026, and no pricing changes have been announced.
3. Read AI
Best for: Google Meet users who want more than Gemini without a bot in the call.
Read AI does actually connect directly to Google Meet, so it feels pretty invisible and closest to Gemini’s own experience.
What it adds over Gemini: search across meetings and meeting coaching, both on the free plan, plus CRM logging from Pro.
Donde se queda corto:
- The free plan covers five meetings a month, up to an hour each.
- CRM sync logs notes but doesn’t fill fields.
- Video playback is an Enterprise feature, and recordings are deleted after 180 days.
Price: free, or Pro from $15 per month billed annually ($19.75 monthly).
4 Fireflies
Best for: teams who want one searchable archive across every meeting platform.
Fireflies claims to have over 100 languages. It also connects to far more tools, but the language accuracy was mixed in our testing.
What it adds over Gemini: recordings, a searchable library across meetings, and CRM sync. In my check on the free plan, its library search found every word I tried that was in a German transcript but not the summary.
Donde se queda corto:
- Non-English languages are still marked as beta, and in my French benchmark it had the most invented or looped text of any tool tested.
- Search results don’t point to the moment in the call, and AskFred, its AI search across meetings, needs Pro or paid credits.
- Free storage tops out at 400 minutes. Filling HubSpot fields needs Business, and Salesforce only gets notes and tasks.
Price: free, or Pro from $10 per month billed annually ($18 monthly).
5. Otter
Best for: individuals who want a live transcript and an AI chat over their calls.
Otter gives you a transcript in a meeting library, but it’s pretty much on a par with Gemini. Also, I still see a lot of comments online complaining about Otter’s accuracy, even in English.
What it adds over Gemini: a searchable library with AI chat across conversations, Zoom and Teams support through a bot, and CRM sync from Pro.
Donde se queda corto:
- No native video recording, the same gap as Gemini’s notes.
- Six languages to Gemini’s eight, and it was less accurate than Gemini in my Spanish benchmark, scoring 23.8 out of 65 to Gemini’s 32.7.
- The free plan stops at 30 minutes per conversation.
- It trains its own models on de-identified data, where Google says it doesn’t train on Workspace data.
Price: free, or Pro from $8.33 per month billed annually ($16.99 monthly).
6. Fellow
Best for: teams who want agendas, notes and action items in one place.
Fellow has some pretty whizzy tools that give it an edge over Gemini. It’s got collaborative agendas, AI-generated pre-meeting briefs, and over 500 agenda templates.
What it adds over Gemini: meeting preparation, recordings, and search across meetings.
Donde se queda corto:
- The free plan covers five AI recordings in total, not per month, with 14 days of note history.
- HubSpot gets notes and tasks only. Salesforce field suggestions are Enterprise only.
Price: free, or Team from $7 per month billed annually ($11 monthly).
7. Granola
Best for: people who take their own notes in meetings and want AI to fill the gaps.
Granola is completely different to Gemini in that it’s a desktop and mobile app that builds on the notes you type.
What it adds over Gemini: your own notes woven into the AI summary, and search across meetings.
Donde se queda corto:
- No recording, the same gap as Gemini’s notes. Audio is deleted after transcription.
- All data is stored on AWS in the US, with no EU or UK option. Source
- It uses anonymized customer data for training by default on Free and Business, where Google says it doesn’t train on Workspace data.
- No coaching, and HubSpot only logs a note, from the Business plan.
Price: free, or Business at $14 per month.
8 Avoma
Best for: sales and customer success teams who want detailed coaching and scorecards.
What it adds over Gemini: recordings, global search, speaker insights, and two-way CRM field updates.
Donde se queda corto:
- There’s no free plan, only a 14-day trial.
- Full coaching needs the Conversation Intelligence add-on, taking a seat from $19 to $48 a month. Two-way CRM updates need another add-on.
- AI search across all meetings needs Enterprise or an add-on.
Price: Startup from $19 per recorder seat billed annually ($29 monthly), plus add-ons.
Which Gemini Meeting Notes Alternative Should You Choose?
If you’re in need of a Gemini meeting notes alternative, start with what you actually need to get from the meeting once it’s complete. If a simple recap of an internal Google Meet call is enough, and you’re already paying for Workspace, Gemini’s notes will probably do. The moment you need a recording to check against notes, things in your CRM, or a way to search customer calls rather than digging through your Google Drive, it’s not going to be enough for many teams that get to that point.
tl;dv is the strongest alternative across all five jobs. It records video on every plan. It maps notes into your HubSpot and Salesforce fields, and it tops every language benchmark I’ve tested it in, including against Gemini itself. It also has many more languages available than Gemini.
You can try tl;dv free. The free plan includes unlimited video recordings and transcription in 30+ languages, with no credit card needed.
FAQs About Gemini Meeting Notes Alternatives
Can Gemini take notes in Zoom or Microsoft Teams?
Yes, since 2026. You start “Take notes” from the Google Meet app or website, and Gemini listens through your device’s microphone while the Zoom or Teams call runs. It doesn’t join the call, so other attendees won’t see a notice from Google, and it handles one language per session.
Does Gemini record meetings?
No. “Take notes for me” creates a Google Doc with a summary, decisions and action items, but no recording. Recording and transcription are separate Meet features with their own switches and plan requirements. Most dedicated alternatives record the call and produce notes from that recording automatically.
Can Gemini meeting notes sync to HubSpot or Salesforce?
Not natively. Gemini’s HubSpot connector is read-only, so it pulls CRM context into Gemini but doesn’t write meeting notes back. Getting notes into a deal means building it yourself in Workspace Flows or Zapier, or using a meeting tool that writes to CRM fields directly.
Is Gemini meeting notes free?
No. It needs an eligible Google Workspace edition, such as Business Standard or Enterprise Standard, or a Google AI plan on a personal account. A free Google account doesn’t get it. Several alternatives, including tl;dv, Fathom, Read AI and Fireflies, have free plans that record and transcribe Google Meet calls.
Does Google train AI on meeting notes?
Google says Workspace doesn’t use customer data to train its models without the customer’s prior permission or instruction. Alternatives vary: tl;dv, Fireflies, Fellow and Avoma say they don’t train on customer data, Read AI only does with an opt-in, and Fathom, Otter and Granola train their own models on de-identified or anonymized data.
