Fathom says you’ll never take notes again.
But is that really worth paying for? And if so, is it offering the value that is states?
AI meeting tools love a bold promise (Fathom’s is “Increase productivity with the #1 rated AI Notetaker”). The problem is that meetings are already expensive, and unless you’re capturing what matters and turning it into action, you’re just wasting more time, not saving it.
This guide breaks down what Fathom actually costs in 2025, how it stacks up against other tools, when it’s genuinely worth the spend, and where it might not deliver. We’re especially focused on whether it pays off for teams that live in sales calls and client meetings.
Forget the vague “contact sales” pages and endless pricing forms. We’ve done the digging so you don’t have to.
Fathom Pricing Plans in 2025
Fathom offers four pricing tiers in 2025. On the surface, it looks simple. But as with most AI tools, the devil is in the fine print, especially once you start bumping up against limitations. Here’s what each plan gives you, what it holds back, and who each one actually works for.
Free Plan
Fathom’s free plan is generous at first glance. You get unlimited call recordings, transcripts, and storage across Zoom, Google Meet, and Microsoft Teams. That’s a big deal if you just want to review conversations or store meeting archives without worrying about file limits or expiry dates.
But the key features (the AI-generated summaries, action items, and follow-up notes) are restricted to just the first five calls each month. After that, it’s all manual. No smart insights. Just raw recordings and transcripts.
You also get access to basic integrations with Slack, Zapier, and some CRM platforms, but these are throttled and less flexible than what’s offered on paid tiers. And you’ll be stuck with the Fathom branding on your recordings and summaries, which might not sit well if you’re client-facing.
This tier is great for solo users who want a feel for the product or for teams still testing the waters. If you only record the occasional meeting or you’re happy to write your own follow-ups, it’ll do the job. But anyone with a regular meeting cadence will hit those AI limits within the first week and that’s when it starts to feel less like a freebie and more like bait.
Premium Plan – $19/month or ~$15/month billed annually
Step up to the Premium Plan and the restrictions start to ease. You get unlimited AI-generated summaries, action items, and follow-up emails. This is where Fathom becomes a proper assistant, not just a recorder.
The Premium tier unlocks the ability to fully customise your AI bot and get rid of the branded banners on meeting outputs. It also expands integration support, giving you more automation options, especially useful if you work across multiple tools and want everything synced cleanly.
This plan is best suited to power users who deal with a moderate volume of meetings and want to save time on admin. Think consultants, account managers, client success leads, or anyone tired of writing the same recap emails every day.
That said, there’s no team functionality here. You still can’t collaborate or share notes across users. So while it’s a step up in terms of automation and polish, it’s not the right fit for any group that needs visibility across meetings or shared follow-up processes.
Team Edition – $29/month or ~$19/month billed annually
The Team Edition includes everything from Premium and adds collaboration tools on top. That means shared team dashboards, searchable meeting history across users, comments, playlists, and keyword alerts.
It’s designed for small teams who want transparency without having to chase people for notes. You can assign tasks, pull highlights, and build a centralized view of what’s happening across clients or projects. If you’re tired of asking, “Did anyone take notes on that?”, this plan fixes that.
This tier is priced well for what you get, especially on the annual plan. But you don’t get enterprise-level controls, and integrations are still slightly limited unless you step up again. It works best for nimble, cross-functional teams who need visibility, but not strict governance or detailed metrics.
Team Edition Pro – $39/month or ~$29/month billed annually
This is Fathom’s highest-tier public plan, aimed at larger teams or those with compliance needs.
You get everything in the lower tiers, plus full CRM sync for all users, unlimited Zapier access, single sign-on, retention policies, and coaching analytics. These are the features that matter to scale teams, especially in sales, legal, or healthcare environments where data sensitivity, user access, and audit trails come into play.
If you’re managing dozens of users and need structured workflows, automated CRM updates, or usage insights across the team, this is the version to look at. It’s also where Fathom starts behaving like a proper business tool, not just a fancy recorder.
But if you don’t need the data controls or the team-wide CRM sync, it’s overkill. And if you’re running a large team, you’ll likely still end up on a custom quote with their sales team. There’s always a ceiling on self-serve.
What Users Really Say About Fathom Pricing and Experience
While it’s easy to analyze Fathom’s pricing from the outside, what really matters is how their users feel. Are they getting value for money? Do they enjoy using the tool? Does it actually save them time, or just shift the admin elsewhere?
To get a clearer picture, I looked through recent reviews and posts on Reddit, G2, and Trustpilot. Here’s what real users are saying about Fathom. The good, the bad, and what makes it worth paying for.
The Good
Plenty of users feel that Fathom offers strong value, especially for individuals or small teams getting started with AI-powered meeting notes.
On Reddit, a user in the r/CFP community summed it up clearly:
“For the price, it’s tough to beat Fathom. While not built for advisors, works well and meeting summaries are great.”
Source
That perspective, that Fathom may not be tailored to every profession, but still offers solid functionality for the cost, is echoed across review platforms.
Users who spend a lot of time in meetings tend to view the monthly cost as easily offset by the time saved, particularly on tasks like writing follow-ups, logging CRM entries, and summarizing next steps. For these users, even the entry-level Premium tier feels less like an upgrade and more like buying back part of their day.
One reviewer, Samar J., who works in marketing at a company with 11–50 employees, shared this on GetApp after using Fathom daily for several months:
“I love it and recommend it to everyone! It will CHANGE YOUR LIFE! I mean it.”
“For the price, Fathom is huge value for money. I love it.”
Source: GetApp – Verified Review
Samar credits the tool with a major boost in productivity and meeting recall, noting:
“My level of efficiency and recall has improved manifold.”
While they flagged a couple of limitations, such as the inability to link multiple Google accounts for auto-joining meetings and not being able to add personal notes to highlights, the overall review remains enthusiastic and price-positive.
This kind of feedback shows up often in verified reviews: users find the product transformative, particularly when moving away from manual notes. And crucially, they feel the pricing reflects the value they’re getting. Not something that can be said for every AI tool right now.
The Less Good
Fathom’s pricing is often praised for individual use, but several reviewers highlight challenges once you begin working across multiple domains or team members.
Jayne S., a self-employed virtual assistant, explained the issue on GetApp:
“As a VA with a number of client emails that I work in, its currently quite price prohibitive to purchase accounts across all of those clients. Where I can invite my own business email it works well…”
Source: GetApp – Verified Review
While Jayne rated Fathom 10/10 for value, ease of use, and features, her comment reflects a recurring issue: using Fathom across multiple email accounts or external domains can get expensive fast.
Similarly, broader reviews on Capterra reflect pricing pressure as team size grows. One summary notes:
“Some users report concerns about the pricing of Fathom’s premium and team plans, noting that they can be expensive, especially for small businesses or individuals managing multiple client accounts.”
Source: Capterra – Editorial Summary
These comments suggest that while Fathom scales well for teams working within one organization, the pricing model can create friction for freelancers, agencies, or small companies with mixed-use accounts.
How Does tl;dv Differ From Fathom?
Both tl;dv and Fathom promise to make meetings more useful and less of a time sink, but they go about it in very different ways. Which one is better depends on whether you need searchable insights or fast, shareable moments.
tl;dv is built for clarity, clips, and control. It records meetings on Zoom, Google Meet and Microsoft Teams, with unlimited recordings, transcripts, and AI-generated highlights included even on the free plan. But where tl;dv really shines is what you can do with that content afterwards.
Instead of flooding your inbox with long AI summaries, tl;dv helps you surface key moments. You can clip highlights from any call, tag them, share them instantly, and drop them into Slack, Notion, HubSpot, or wherever else your team works. Everything is timestamped, so it’s always easy to jump to the exact moment that matters.
The Ask tl;dv feature lets you query individual calls directly. Want to know what objections were raised, or when pricing came up? Ask the tool and it will link you straight to the relevant part of the transcript and video. If you want to go broader, you can use recurring AI reports to track themes across multiple meetings. This makes it ideal for sales, research, or onboarding calls where trends and patterns matter.
For sales teams in particular, tl;dv has stepped up its game. The Business plan includes speaker insights, objection tagging, playbook monitoring, and coaching analytics. You can track how reps handle key moments, spot training gaps, and build a bank of real-world examples without needing to sift through full meetings.
Fathom, by contrast, leans more into structured outputs. It automatically generates full-call summaries, action points, follow-up emails, CRM entries, and playlists. It suits teams that want their meetings processed and organised for them, with minimal manual effort. It’s more of a note-taker with added workflow tools, whereas tl;dv is a content and coaching platform that just happens to record meetings.
Pricing comparison (as of mid-2025):
- tl;dv Free: Unlimited recordings, transcripts, AI moment summaries, and clips
- tl;dv Pro: $18/month per user. Adds Ask tl;dv, unlimited AI notes, CRM sync, Zapier, team folders
- tl;dv Business: $59/month per user. Adds sales coaching tools, analytics, admin controls
- Fathom: Free plan includes 5 AI summaries/month. Paid plans range from $19 to $39 per user/month depending on features like CRM sync, global search, compliance controls, and team-wide access
In simple terms, tl;dv is for teams who want to pull out and act on the most useful parts of a meeting, not read through a wall of AI text. It’s built for action, training, and content sharing. It integrates directly into your systems.
If you’re looking to turn meetings into insights you can clip, tag, and use, especially across product, research, or sales, tl;dv gives you more freedom, more context, and fewer limits.
Is Fathom Good Value For Money?
Whether Fathom is worth paying for depends on how much time your team spends in meetings, how often those meetings need to be documented, and how much admin that’s currently costing you.
The free tier is generous. With unlimited recordings, transcripts, and storage, it’s a strong option for solo users or anyone wanting to evaluate the tool properly without being rushed into a decision. You get a solid feel for how the system works before hitting the five-AI-summary limit.
The value starts to show with the Premium plan. Unlimited summaries, action points, follow-up emails, and CRM syncing can save hours each week. If someone on your team is manually writing up notes, sending recaps, or logging CRM entries, those savings compound quickly. Multiply that by headcount and meeting frequency, and the monthly fee becomes easy to justify.
The Team and Team Pro tiers take things further. With shared access to meeting insights, global search, keyword alerts, team playlists, coaching metrics, and admin controls like SSO and retention policies, Fathom becomes more than a productivity tool, it becomes part of your operating rhythm. These plans work best for teams that need alignment across roles, transparency into conversations, and a structured way to track actions and outcomes.
There are still a few points to consider. Some organizations may want to think carefully about how meeting bots are introduced, especially in client-facing settings. While the bot is there to make things easier, it’s still good practice to be clear with participants. As with any AI-generated content, it’s also wise to review summaries before sending them externally, particularly when accuracy matters.
The best way to test Fathom’s value is with a focused pilot. Start with a Premium seat for someone who runs a lot of meetings and handles a lot of admin. Or roll it out to a small cross-functional team where insights often fall through the cracks. Track the time saved. Watch how quickly people pick it up.
If your team is spending more time writing up meetings than acting on them, Fathom closes that gap. It helps you capture what matters, reduces friction in workflows, and makes onboarding and alignment easier across the board.
You’re not just paying for convenience. You’re paying to get time back, time that can be spent selling, building, supporting, or thinking. And in most teams, that’s a trade worth making.
Looking for something more flexible, clip-focused, and built for coaching? Fathom may suit structure, but tl;dv is built for speed, shareability, and insight. Explore tl;dv’s free plan and see how it compares.
FAQs About Fathom's Pricing
How much does Fathom cost in 2025?
Fathom offers four pricing tiers in 2025. The Free plan includes unlimited recordings but only 5 AI summaries per month. Premium costs $19/month or around $15/month with annual billing. Team Edition is $29/month or ~$19/month annually, and Team Edition Pro is $39/month or ~$29/month annually.
What’s included in Fathom’s Free plan?
The Free plan gives you unlimited meeting recordings, transcriptions, and storage across Zoom, Google Meet, and Microsoft Teams. However, advanced features like AI summaries, action items, and CRM integration are limited to just five meetings per month.
Is Fathom’s Premium plan worth it for individuals?
Potentially, if you regularly attend meetings and need to automate note-taking, follow-ups, and CRM updates, Premium can save hours of admin each week. It’s a good fit for consultants, freelancers, and busy team leads. It doesn’t necessarily offer the best value for all though.
What’s the difference between Team and Team Pro plans
Team Edition adds collaboration features like shared libraries, comments, keyword alerts, and playlists. Team Pro includes everything in Team, plus full CRM sync for all users, unlimited Zapier access, SSO, coaching metrics, and data retention policies.
Does Fathom offer a free trial of paid features?
Fathom does not currently offer a time-limited trial of Premium or Team features. However, the Free plan includes enough access to test the core functionality before upgrading.
Does Fathom work with Zoom, Google Meet, and Microsoft Teams?
Yes, Fathom supports all three major video conferencing platforms. You can record, transcribe, and summarise meetings across Zoom, Google Meet, and Microsoft Teams without needing to switch tools.
Can I use Fathom to share meeting notes with my team or clients?
Yes, but the level of sharing depends on your plan. Premium users can generate follow-up emails and summaries to send manually. Team and Pro plans allow shared access to meeting libraries, searchable transcripts, playlists, and collaborative commenting — ideal for internal teams working across departments.
