If you’re running a small agency, there are plenty of agency softwares you can use to streamline your workload and make your life more simple. And let’s face it, who doesn’t want that?
To make your life even easier, we’ve compiled a list of our favorite 5 agency tools and software. These include agency CRM and GPT tools too.
Have a gander, see what you think, and let us know if they helped; number 1 is a monster of a tool! And it could prevent your team communication ending up like Ian’s first day at a tech startup…
@tldv.io WHAT DOES BIZOPS DO????? #tech #startup #product #dev #sales #corporatehumor
♬ original sound - tldv.io - AI Meeting Recorder
Top 8 Agency Tools and Software
1. tl;dv
tl;dv is the ultimate meeting transcription tool. Whether you’re uploading video or audio files, or recording live meetings, tl;dv gives you free, unlimited and instant transcripts in more than 25 languages. It’s perfect for async teams and small agencies for this reason. You can use it anywhere in the world and cut down unnecessary time in meetings. In fact, certain regions are entitled to a 40% discount for the paid plans too!
One of the areas where tl;dv truly shines is with its industry-leading free plan. Record, transcribe and edit unlimited online meetings, and use the vast majority of tl;dv’s state-of-the-art features in the process. The AI in particular is super powerful, giving you automatically generated summaries at the end of each meeting with speaker recognition and highlighting key action points. It can also take notes on your behalf so you can focus on the meeting (but you’re still able to manually take notes if you prefer to make sure you have everything covered).
Not content with an audio-only transcript, tl;dv stands out from the rest of the meeting transcription crowd because it records both video and audio. It provides transcripts in more than 25 languages but also lets you rewatch the video footage as sometimes the visual aspect is more important than the words. It’s fantastic for user researchers as well as product teams. It can also be utilized to rewatch potential candidates during the hiring process. Basically, it’s a must-have agency software.
Integrated with all your favorite work tools and apps, tl;dv is an agency tool that slots right into your current arsenal. You can make timestamps and automatically email the link to the specific moment directly to your colleagues. Just another way tl;dv makes it as easy as possible for you to save time.
tl;dv takes a handful of seconds to get set up too, meaning you can be recording videos and creating transcripts within the hour! And there’s absolutely no commitment to paying anything either. There is a paid option for professional teams that want to maximize the benefits of their transcriptions, but as we already mentioned, tl;dv’s most common features are completely free. Forever.
Pros
- Records, transcribes, and recognizes speakers in both Google Meet & Zoom calls
- Accurate speaker recognition
- Top of the range AI
- Makes recordings and transcripts accessible as soon as the meeting ends
- Timestamp moments during the live meeting to jump back to that moment whenever you want
- Automatic speaker labels in transcription
- Searchable transcriptions in 25+ languages
- Create clips and reels out of longer recordings with such ease that it physically hurts to think about not doing it that way
- Integrates directly with Slack, Salesforce, Notion and all your research repository tools
- Smooth and easy onboarding
- Intuitive, easy-to-use, and scalable across your entire organization
- Best freemium plan in the industry, allowing for unlimited recordings and transcripts, plus tons of other free features
- Coming soon: automated labeling of meetings, according to your internal tagging system
Cons
- Not available for MS Teams, Skype, or Webex (yet!)
Pricing
tl;dv’s free plan is one of the main reasons why it’s the agency software that stands head and shoulders above the rest. You can get started today with no strings attached. Plus, depending on which region of the world you’re in, you can get up to a 40% discount on the paid plans!
Free Plan Features
- Unlimited recordings
- Record Google Meet and Zoom
- Transcribe Google Meets and Zoom calls
- Transcribe in 20+ languages
- Set timestamps and highlights
- Create and share clips
- Set recording automations
The paid plans offer more integrations, analytics, downloadable recordings, customizable share settings, as well as priority customer support. This is recommended if you’re using tl;dv for business-related things. This may appeal to you if you’re in the market for an agency tool that your whole team can use.
2. Gamma
AI is taking the world by storm, so it’s no wonder that a lot of the best agency softwares are integrating with it. With Gamma, you can generate docs, decks and webpages in seconds. With just one click, you can be restyling your entire deck. This epic agency tool makes it as simple as possible for you to create jaw-dropping presentations in a fraction of the time it usually takes.
Gamma also allows its users to measure engagement with built-in analytics. You can get feedback with quick reactions and also more in-depth comments.
With dozens of templates to choose from, choosing Gamma today is a good idea as there is currently only a free plan available! The Pro Plan is listed but they are yet to launch it to the public. This top-of-the-line agency GPT tool enables you to save time making dreamy presentations and it doesn’t cost you a dime.
Pros
- Stunning presentations, web pages, and other graphics automatically generated from your prompt
- Lots of templates to choose from
- Good free plan (subject to change)
- State of the art AI
Cons
- Can take a while to load the final product
- Can be buggy in non-Chrome browsers
Pricing
Currently, Gamma is available completely for free to everyone! Hurry though, as the paid plans are going to become available in the near future, restricting the amount of free stuff you can do!
3. Pipedrive
Pipedrive is supposedly the first agency CRM tool designed by salespeople for salespeople. Softwares always tend to be better when they’re designed by people who actually use them and truly understand the need for them, rather than just filling a niche.
Following a similar style to Trello, Pipedrive brings familiarity but also new use cases. You can track your progress and automate your growth. You can set activity reminders, customize your pipeline to match your sales cycle, and collaborate on deals and activities with colleagues.
They can also help you be more organized by managing all your work docs from one place: Smart Docs. They allow you to see who’s browsing your website, create and send customizable email campaigns with pro templates and even make use of their easy-to-use lead generation toolset to capture more leads.
Pros
- Easy to use and learn
- Email tracking and integration
- Personalization
- Analytics
- Chatbot and live chat
Cons
- Only offers CRM software (specialized but lacks other offerings)
- Customer support could be better
- Not as robust as other CRM tools for large companies
Pricin
Unfortunately, Pipedrive has no free plan. If you want to use it, you have to fork out at least $12.50 per month. It’s also worth noting that some add-ons are separate from the paid plans and have to be paid for additionally.
However, there is a 14-day free trial to test out every single feature of Pipedrive. While this is great if you’ll be using it every day to get a feel for it, it’s a little short if you’re only testing it out.
4. Midjourney
Midjourney is set to lead the AI image generation scene in the near future. While it’s still only in beta, the power of this tool is undeniable. It’s one of the most advanced AI image generation tools so far.
At the moment, the only way to get set up is through Discord. You connect your account and you can create images. The free trial is a little weak which is a shame because the full software is a beast. There are currently 3 paid plans, despite the program being in beta. We’ll get to them shortly.
If you’re in need of an agency GPT tool for image generation that lets your imagination run wild and never fails to disappoint, then you’re in the right place. Midjourney produces ridiculously good images, based on your prompts. There are hundreds of images to search through in their showcase and over on Discord. On Discord, you can also see the prompt that the AI was given so you can learn and improve your prompt-writing skills. Check out the best prompts for UX designers on GPT to get a head start.
Pros
- More human-like creativity than other AI image generators
- You get to see the process in real-time. It takes a little longer but you can see the choices that the AI makes
- Super high resolutions available compared to other AI image creators
Cons
- Poor trial version that doesn’t convince you of its actual quality
- Frustrating to set up via Discord
- No editing allowed. You can only download the file.
Pricing
The lowest paid plan rests at $8 per month, paid annually. This will unlock you just 200 generations per month. The problem with AI generation is that you don’t know what it’s going to come up with until after you’ve spent a credit. This means you can blast through them rather quickly.
The standard plan is $24 per month, while the Pro plan is $48 per month. It may seem excessive compared to its cheaper alternatives, but it’s worth mentioning that the art produced by Midjourney is head and shoulders above its competitors and set to continue improving as it’s still only in beta.
5. Jasper
If you’re running a small agency, chances are you need some content. While nothing beats the creativity of a professional human, Jasper can definitely pass if you’re looking for something more generic.
Previously known as Jarvis, Jasper aims to adopt your brand voice and stick to it throughout so it feels as though it was written by one of the team. It even has APIs so you can integrate it with your own apps and agency software.
Jasper isn’t just any old GPT tool either, it has tons of resources so that you can learn how to maximize the tool’s potential, as well as a chat bot, an art generator, and even a business section.
Pros
- Dozens of snazzy AI templates
- Friendly user interface
- Integrates with Copyscape, SurferSEO, and Grammarly, among others
Cons
- No free plan available
- Doesn’t offer a native WordPress integration
Pricing
Jasper has three plans: Creator, Teams, and Business. They offer two months free if you pay for the year in advance, and they also offer a 100% money-back guarantee.
The lowest plan, Creator, starts at $39 per month when billed annually. Teams reaches $99 while Business features custom pricing.
It’s advised to start with the 7-day free trial to get a feel for your new agency software. Each plan features unlimited words generated by AI, but the larger plans allow for more brand voices, memories, and team members.
Enjoy Your New Agency Tools
Growing an agency is a big deal. To help, you’ll need some big tools. By big, we mean good. And by good, we mean f*cking amazing.
Whether you want agency CRM tools or GPT software, this list should’ve provided you with at least a few tools you can use for your agency. tl;dv in particular should be a no-brainer as its extensive free plan means you can get set up, start using it, and truly understand how it works before you even pay a cent.
