The best AI meeting assistants can transform how you handle meetings—eliminating time drains and automating notes, transcripts, and follow-ups. Because let’s face it—no one actually likes writing meeting minutes.
In this guide, we’ll explore the 19 best AI meeting assistants and notetakers for 2025, comparing features and use cases.
Best AI Meeting Assistants (Overall)
Based on evaluating the features and benefits of each product. Our team of AI product specialists, writers, and feedback groups have ranked the best AI meeting assistants as:
- tl;dv
- Fathom
- Fireflies
- Grain
- Otter
We’ll now break down the best AI meeting assistants and AI note takers further, listing key benefits and use cases for the various tools.
How We Tested and Scored the AI Meeting Assistants
During our testing, we ran each AI meeting assistant through its paces—joining real meetings, capturing live transcripts, generating summaries, syncing with tools like Slack and Notion, and even handling those dreaded 4pm Friday calls.
We looked at how each one performed in the moment (did it keep up, or did it flake out mid-sentence?), how easy it was to set up and use, and whether the post-meeting outputs actually saved us time—or just gave us more to clean up. Beyond the call, we paid attention to things like integration depth, automation options, and whether the features felt genuinely helpful or more like a pitch deck promise.
Spoiler: tl;dv did pretty well. But we also found surprises—some tools punched above their weight, and some big names didn’t deliver quite as much as we expected.
A Comparison of 19 AI Meeting Assistants
| Tool | Free Plan | Records Video | Transcripts | Non-EN Lang. | Basic Notes | Advanced Notes | Basic CRM | Adv. CRM | Zapier Integration | Playbook Scoring | Objecting Handling | EU AI Act | EU Servers | AI Meeting Insights | Bot Personalization | GDPR Compliant |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
tl;dv |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
|
Fireflies |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
X |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
|
Fathom |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✓ |
✓ |
✓ |
✗ |
✓ |
|
Sybill |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
|
Grain |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✗ |
✓ |
|
Gong |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✓ |
✗ |
✓ |
|
Modjo |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Avoma |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Clari Copilot |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
|
Jiminny |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✓ |
✗ |
✓ |
|
Tactiq |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Google Gemini |
✗ |
✗ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✗ |
✓ |
|
Otter |
✓ |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Clova |
✓ |
✗ |
✓ |
✓ |
✗ |
✗ |
✗ |
✗ |
✗ |
✗ |
✗ |
✓ |
✗ |
✗ |
✓ |
✓ |
|
Read.ai |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✗ |
✗ |
✓ |
✗ |
✗ |
|
Winn.ai |
✗ |
✗ |
✓ |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
|
Supernormal |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✓ |
✗ |
✗ |
✓ |
✗ |
✓ |
✗ |
✓ |
|
Chorus |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✓ |
✗ |
|
Rewatch |
✗ |
✓ |
✓ |
✓ |
✓ |
✓ |
✗ |
✗ |
✓ |
✗ |
✗ |
✗ |
✗ |
✓ |
✗ |
✓ |
The Best AI Meeting Assistants for Recording Meetings with Video
The best AI meeting assistants offer more than basic recording. They provide AI-powered features like real-time transcription, searchable archives, and automated highlights to enhance productivity. While many AI tools include video recording, some stand out with superior functionality, simple integrations, and advanced analytics.
All of this means less time spent writing up notes, easier alignment across teams, and a clearer view of what actually happened—without relying on memory (or someone’s half-written action points). It’s not just about having recordings—it’s about turning meetings into something you can actually use.
Here are some of the tools that do it best:
Our top AI meeting assistants for capturing and managing video recordings are:
1. tl;dv
tl;dv stands out with its Free Plan that supports unlimited concurrent video meeting recordings. It integrates easily with Zoom and Google Meet, and also includes features like transcription and team collaboration.
2. Fathom
Fathom’s Free Plan includes video recording alongside transcription and insights. It’s a reliable option for individuals or small teams looking for an all-in-one tool.
3. Grain
Grain provides video recording on its Free Plan, focusing on collaboration and slide capture. It’s a great choice for sharing meeting highlights with your team.
4. Read.ai
Read.ai’s Free Plan includes video recording and AI-powered insights. With features like viewership tracking, it’s ideal for teams that need detailed meeting analytics.
5. Supernormal
Supernormal allows video recording on its Free Plan and provides quick integration with tools like Zoom and Google Meet. Its AI-powered summaries and notes make it a powerful free option.
6. Fireflies
Fireflies offers video recording, but this feature is only available on paid plans. Its Free Plan is great for audio transcription and team collaboration, making it a solid option for basic meeting needs.
7. Sybill
Sybill supports video recording and transcription, with a strong focus on sales team needs. This requires a paid subscription to access video recording features.
8. Gong
Gong is tailored for sales teams, offering high-quality video recording and CRM integration. This tool requires a paid subscription for its advanced features.
9. Modjo
Modjo combines video recording, transcription, and CRM integration to enhance sales team performance. This feature is available only on paid plans.
10. Avoma
Avoma offers video recording alongside transcription and AI meeting insights. This requires a paid subscription to unlock its full capabilities.
11. Jiminny
Jiminny provides video recording and coaching features designed for sales teams. A paid subscription is needed for video recording functionality.
12. Chorus
Chorus is an enterprise-grade meeting assistant with video recording, AI-powered coaching, and CRM tools. Video recording requires a subscription.
13. Rewatch
Rewatch organizes video meeting libraries for teams, making it easier to revisit and share recordings. Video recording features require a paid subscription.
14. Clari Copilot
Clari Copilot specializes in revenue operations with video recording, AI insights, and CRM integration. This tool is available only with a paid subscription.
15. Tactiq
Tactiq supports video recording and integrates with collaboration tools, offering advanced features for premium users. This requires a paid subscription.
The Best AI Meeting Note Taker
The top AI meeting note takers available are:
- tl;dv – Generates AI-powered summaries, real-time transcripts, and timestamped highlights.
- Fathom – Extracts key takeaways and action items automatically.
- Grain – Converts meeting discussions into editable, shareable video notes.
- Fireflies – Captures important insights and integrates with collaboration tools.
- Gemini – Uses Google AI to provide contextual meeting summaries.
Before we dive into the full list, it’s helpful to understand the difference: some tools are pure AI note takers—built solely to generate written summaries without recording or video playback. Others act as full meeting assistants, offering features like real-time transcription, video recording, follow-up automation, and integrations. Then there are hybrid tools like tl;dv, which combine both approaches to give you the full package: meeting intelligence and detailed, shareable notes.
While these five tools lead the way in AI-powered note-taking, many other options cater to different workflows, team sizes, and integration needs. Below is a comprehensive list of 19 AI meeting note takers, each offering unique features to help streamline meeting documentation and decision-making.
1. tl;dv
tl;dv lets you capture moments during meetings and offers post-call access to these highlights. It provides highly customizable AI notes, making it ideal for teams that need tailored documentation.
2. Fathom
Fathom allows users to capture moments during meetings and share them in real-time. However, its AI notes are not customizable, limiting its flexibility compared to other tools.
3. Grain
Grain offers AI-generated notes and the ability to tag people in them. However, note customization is restricted to its paid plans, making the free plan less flexible.
4. Fireflies
Fireflies provides question detection and action item identification on paid plans. Its free plan lacks these features but includes basic AI-generated notes.
Google Gemini supports advanced note-taking features, including AI-generated notes segmented by topic, question detection, and action item assignment. It integrates directly with Google Workspace for enhanced collaboration.
6. Clova
Clova Note allows users to tag individuals in notes, detect action items, and add comments. It supports multiple languages and integrates well with other tools for a streamlined workflow.
7. Otter
Otter generates structured AI notes with the ability to assign action items and identify key questions. It also supports tagging and adding comments for enhanced collaboration.
8. Avoma
Avoma provides customizable AI notes segmented by topic, action item tracking, and the ability to assign tasks to team members. It works well in collaborative environments.
9. Sybill
Sybill focuses on sales teams, offering actionable insights from meeting notes. It detects action items and questions, although customization options are limited compared to other platforms.
10. Modjo
Modjo provides meeting notes with action item identification and tagging capabilities, tailored for sales-focused teams. It supports integration with CRM tools for workflow optimization.
11. Rewatch
Rewatch organizes meeting notes into searchable archives, allowing users to comment and collaborate on notes. It’s a good option for teams needing centralized meeting documentation. NOTE: This is being Sunsetted.
12. Supernormal
Supernormal offers concise AI-generated notes segmented by topics and action items. It supports adding comments and assigning tasks, making it versatile for various use cases.
13. Jiminny
Jiminny is great at in identifying action items and next steps. It also supports tagging individuals and adding manual notes, enhancing collaboration for sales teams.
14. Clari Copilot
Clari Copilot provides advanced AI note-taking features, including question detection, action item identification, and CRM integration. It’s a good choice for sales and revenue operations teams.
15. Tactiq
Tactiq allows users to add manual notes, assign tasks, and customize AI notes. It integrates with tools like Slack and Google Workspace, making it ideal for collaborative workflows.
16. Read.ai
Read.ai provides detailed AI-generated notes with tagging capabilities and customizable formats, making it a great tool for collaborative teams.
17. Winn.ai
Winn.ai focuses on sales-specific note-taking, with AI-generated insights, tagging features, and straightforward CRM integration to enhance sales workflows.
18. Chorus
Chorus provides AI-driven notes with question detection and action item tracking, optimized for enterprise-level sales teams and integrated workflows.
19. Rewatch
Rewatch enables teams to search, comment, and organize AI-generated notes in centralized meeting archives for easy reference.
The Best AI Meeting Assistants for Transcribing Meetings
The best AI meeting assistants for transcription provide highly accurate speech-to-text conversion, speaker identification, and real-time summaries—ensuring your team stays focused on the actual conversation instead of frantically typing notes. Bonus: no more “Who said that?” moments when you revisit transcripts.
With additional features like multi-language support and integrations, these tools don’t just enhance productivity—they cut down on admin, speed up follow-ups, and make sure nothing important slips through the cracks.
If you’re looking for a reliable transcription assistant, here are our top five AI-powered tools that stand out:
- tl;dv – Supports 30+ languages, speaker identification, and video clipping, all available in its Free Plan.
- Fathom – Provides speaker-separated transcripts in 28 languages, making it ideal for diverse teams.
- Grain – Enables users to create video clips from transcripts and offers editing tools in its Free Plan.
- Read.ai – Delivers accurate transcription with speaker identification, along with shareable and downloadable transcripts.
- Otter – Focuses on English transcription with strong editing and sharing capabilities.
These AI-powered tools streamline note-taking, automate meeting insights, and improve collaboration—helping teams stay focused and productive.
And here’s the complete list:
1. tl;dv
t;dv supports transcription in over 30 languages and provides features like speaker identification and video clipping. These are included in its Free Plan.
2. Fathom
Fathom offers transcription in 28 languages, along with speaker-separated transcripts. Its language support makes it a versatile option for diverse teams.
3. Grain
Grain enables users to create video clips directly from transcripts. It also supports speaker-separated transcripts and includes editing options on its Free Plan.
4.Read.ai
Read.ai provides accurate transcription with speaker identification and the ability to split transcripts by speaker. Its Free Plan includes downloadable and shareable transcripts.
5. Otter
Otter focuses on English transcription but does not support multi-language options. It offers easy editing and sharing options, making it a practical choice for single-language needs.
6. Fireflies
Fireflies delivers transcription with high accuracy and speaker separation. Some advanced features, such as multi-language transcription, are only available on paid plans.
7. Sybill
Sybill focuses on transcription for sales teams, offering speaker analysis and CRM integration. These features require a paid subscription.
8. Gong
Gong supports accurate transcription with CRM-friendly tools and speaker identification. This tool is accessible only with a paid subscription.
9. Modjo
Modjo combines transcription, speaker identification, and integration with sales platforms. Transcription features are available exclusively through a paid plan.
10. Avoma
Avoma provides transcription in multiple languages, alongside tools for editing and downloading transcripts. A subscription is necessary to access its complete feature set.
11. Jiminny
Jiminny is designed for transcription accuracy in sales settings. It offers speaker identification and shareable transcripts on its paid plans.
12. Chorus
Chorus provides enterprise-level transcription with features like speaker separation and team collaboration. A paid plan is required for video transcription functionality.
13. Rewatch
Rewatch enables transcription while creating searchable meeting archives. Downloadable and shareable transcripts are part of its subscription package. NOTE: This is being sunsetted and rolled into Loom.
14. Clari Copilot
Clari Copilot offers transcription tailored for sales workflows, with speaker analysis and integration options. These features are accessible through a paid plan.
15. Tactiq
Tactiq supports transcription with speaker identification and editing tools. Its advanced transcription features are only available on paid plans.
16. Google Gemini
Google Gemini offers transcription features with multi-language support and AI-powered analysis, ideal for collaborative teams. Requires a subscription for advanced functionalities.
17. Clova
Clova provides transcription in multiple languages but lacks advanced speaker identification features. It is a good choice for basic transcription needs.
18. Winn.ai
Winn.ai supports transcription tailored for sales teams, focusing on CRM integration and detailed transcript analysis. Requires a paid subscription.
19. Supernormal
Supernormal offers accurate transcription with the ability to create and share highlights. Multi-language support is included, but advanced features require a subscription.
"The tools and technologies we’ve developed are really the first few drops of water in the vast ocean of what AI can do."
The Best AI Meeting Assistants for Creating Meeting Summaries
The best AI meeting assistants for summaries simplify post-meeting documentation by automatically generating concise, structured reports. Using AI-powered summarization, action item tracking, and customizable templates, these tools help teams extract key insights without sifting through lengthy transcripts.
The compound benefit? Hours saved on follow-up emails, status updates, and trying to remember what was agreed.
Here are five of the top AI-powered meeting summary tools available today:
- tl;dv – Creates AI-powered summaries with timestamped highlights and key takeaways.
- Otter – Generates real-time meeting summaries with speaker identification.
- Grain – Extracts key points and action items from discussions into shareable reports.
- Sybill – Uses AI-driven insights to create structured sales and business meeting summaries.
- Avoma – Provides automated meeting summaries with deep contextual analysis.
If you’re looking for more options, several other AI-powered meeting assistants cater to different needs. Whether you prioritize workflow automation, industry-specific templates, or deep integrations with business tools. Below, we’ve compiled a full list of 12 AI meeting summary solutions, each offering unique capabilities to streamline documentation and follow-ups.
1. tl;dv
tl;dv goes beyond simple note-taking by letting you filter your organization’s meeting library and ask AI to generate detailed reports on subsets of meetings. Reports can be scheduled to run at specific intervals and automatically sent to Slack, CRM, Notion, or any app via Zapier.
2. Otter
Otter functions like a chatbot, allowing users to ask AI anything about individual meetings or the entire meeting library. It good at providing detailed summaries on demand.
3. Grain
Grain allows users to query their AI about individual meetings. However, it does not support organizational-scale insights or multi-meeting reporting.
4. Sybill
Sybill generates post-meeting summaries, making it a good choice for teams that require quick follow-ups. However, it lacks broader reporting capabilities.
5. Avoma
Avoma offers AI-powered meeting summaries alongside transcription and insights, enabling teams to create detailed action plans and follow-ups based on summarized discussions.
6. Clari Copilot
Clari Copilot specializes in summarizing sales meetings and generating actionable insights, making it ideal for revenue-focused teams.
7. Jiminny
Jiminny provides AI summaries tailored for sales teams, highlighting action items, key moments, and follow-up tasks for improved productivity.
8. Gong
Gong delivers AI-driven meeting summaries focused on sales and CRM integration, providing teams with actionable insights and next steps.
9. Modjo
Modjo combines AI summaries with CRM integration, offering detailed reports that help sales teams track performance and close deals efficiently.
10. Read.ai
Read.ai generates summaries with tagging and actionable insights, making it a great tool for teams needing detailed and organized reports.
11. Tactiq
Tactiq offers AI summaries that integrate with collaboration tools like Slack and Google Workspace, providing actionable insights and seamless workflows.
12. Supernormal
Supernormal creates concise meeting summaries segmented by topics, highlighting key action points and decisions for streamlined follow-ups.
The Best AI Meeting Assistants for Sales Managers
AI meeting assistants are becoming essential for sales teams, providing insights into conversations, tracking playbook adherence, and improving overall sales performance. These tools help sales managers refine coaching strategies, enhance team productivity, and drive revenue growth.
The best AI meeting assistants for sales managers are:
- tl;dv
- Gong
- Modjo
- Sybill
- Clari Copilot
- Jiminny
- Chorus
- Winn.ai
1. tl;dv
tl;dv delivers AI-driven sales coaching, tracking objection handling and playbook adherence with frameworks like BANT and MEDDIC. It integrates beautifully with CRMs, Slack, and Notion, providing advanced insights without the high cost of competitors.
2. Gong
Gong is a leader in sales conversation intelligence, capturing and analyzing meeting data to provide revenue insights. Its deep CRM integration ensures sales teams can tie conversation trends directly to deal outcomes, though its breadth of features can be overwhelming for smaller teams.
3. Modjo
Modjo enhances sales performance by offering real-time meeting summaries, objection-handling analysis, and CRM synchronization. It’s built for revenue-focused teams looking to refine their approach and close more deals, but its feature set is quite tailored to sales-specific workflows.
4. Sybill
Sybill specializes in behavioral analytics, helping sales reps improve their delivery through AI-driven speaker insights. While its coaching capabilities stand out, it offers fewer integrations than some competitors—something to consider if you rely on a tightly connected tech stack.
5. Clari Copilot
Clari Copilot helps sales leaders monitor team performance with AI-powered playbook tracking and CRM integration. Its good when used as part of the wider Clari ecosystem, though as a standalone tool it may feel less cohesive.
6. Jiminny
Jiminny focuses on sales coaching, providing actionable insights and real-time performance tracking. With integrations into Slack and CRMs, it ensures conversations align with revenue-driving strategies—though it lacks some of the advanced transcription or summarisation features found in broader tools.
7. Chorus
Chorus delivers AI-driven sales analytics, tracking conversation patterns and identifying coaching opportunities. Its enterprise-level depth makes it a powerful asset, but potentially more than smaller or leaner teams require.
8. Winn.ai
Winn.ai enhances sales meetings with real-time note-taking, speaker analytics, and automated CRM updates. It’s a promising newer player, though a few features still feel less polished than the more established platforms.
These AI meeting assistants are reshaping how sales teams operate, offering automation, analytics, and coaching features to maximize performance. The best choice depends on your team’s needs, whether it’s playbook tracking, revenue insights, or speaker coaching.
Fathom got its hype and was coined as the “free notetaker”. We were curious about how it stacked up against tl;dv when used by teams, and were left with a bit of disappointment…
How to Choose the Right AI Meeting Assistant for Your Needs?
Choosing the right AI Meeting Assistant is about understanding your specific needs and how different tools can meet them. There are some that cater to specific use cases, and others that present a more generic offering. Here’s our top choices:
- For Advanced Automation and Integration: tl;dv
- For Basic AI Insights Without Video Recording: Otter. If you want video (for free), tl;dv is the best for you here.
- For Customizable Note-Taking – tl;dv, Fireflies and Otter.
- For Basic Meeting Notes Template Use: Sybill and Fathom.
When choosing the right AI Meeting Assistant for your needs, it often comes down to the size and structure of your team. For smaller teams or solo users, tools like Otter, Fireflies, or Sybill may offer just the right level of functionality—whether that’s quick insights, searchable transcripts, or ready-made templates.
Larger teams, however, may benefit more from a platform like tl;dv, which offers deeper integrations and more automation to support collaboration at scale. Each tool has its strengths—so the best choice depends on how your team works and what level of support you need from your meeting assistant.
